Data Entry Specialist

Data Entry Specialist (Excel / CRM / High Accuracy) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems. This is not just basic data entry. This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership. If you’re detail-obsessed and catch mistakes others miss, this role fits you well. What You’ll Do Data Entry & Accuracy (Core Focus) Enter and update records in: Salesforce HubSpot Airtable Excel / Google Sheets Cross-check entries against: Invoices Contracts Customer and HR records Identify and fix: Duplicate records Missing data Formatting inconsistencies Data Cleaning & Maintenance Standardize datasets using: Filters Pivot tables Formulas Apply consistent: Naming conventions Categories Data structures Perform weekly audits to maintain data quality File & Record Management Organize and maintain files in: Google Drive Dropbox Microsoft SharePoint Ensure all files are: Structured Searchable Version-controlled Audit-ready Reporting & Cross-Team Support Generate daily/weekly reports: Transaction logs Status updates Data audit summaries Support: Finance (AR/AP entries) Sales (lead/contact updates) HR (employee records) Compliance & Data Security Maintain strict confidentiality of sensitive data Ensure compliance with: GDPR HIPAA CCPA Process Improvement Identify recurring data issues Recommend: Automation opportunities Better templates Improved workflows Help reduce manual errors over time What Makes You a Strong Fit You notice errors instantly You are highly consistent and disciplined You are comfortable with repetitive, high-volume work You take ownership of data accuracy Required Experience & Skills 1–2 years of data entry, clerical, or admin experience Strong proficiency in: Excel / Google Sheets (filters, pivots, formulas) Experience with CRMs like: Salesforce or HubSpot High typing speed with strong accuracy Strong attention to detail Nice to Have (Top Candidates) Experience in high-volume environments (finance, e-commerce, healthcare) Basic SQL or scripting knowledge Familiarity with data cleaning tools Exposure to compliance-heavy workflows What a Typical Day Looks Like Enter and update data across CRM and spreadsheets Audit records for accuracy and completeness Clean datasets (duplicates, missing fields, formatting) Cross-check data with source documents Generate reports for internal teams Organize and maintain digital records In short: You ensure the business can trust its data 100% of the time. Key Metrics (KPIs) Typing accuracy ≥ 98% Error rate < 1% Same-day or next-day data updates Reports delivered on time Clean, structured, audit-ready datasets Why This Role Stands Out Clear, structured work environment High ownership over data quality Direct impact on business decisions Opportunity to grow into: Data Analyst Operations Analyst Reporting Specialist Apply Now If you: Care about precision Work fast without sacrificing accuracy Take pride in clean, organized data This role is a strong fit. Originally posted on Himalayas