Executive Assistant to CEO

We are seeking a proactive, detail-oriented, and communicative Executive Assistant to support a dynamic CEO managing four early-stage tech startups in the AI and software development space. This is a full-time remote position with flexible hours, though you must be available for some overlap with GMT 10:00–18:00 to coordinate effectively. As the right hand to the CEO, you’ll play a critical role in keeping the business—and life—running smoothly. You’ll manage calendars, coordinate meetings, streamline communication, and assist with both business and personal tasks in a fast-paced, startup environment. Key Responsibilities: Manage complex calendars and coordinate meetings across time zones Prioritize and handle email correspondence on behalf of the executive Track and follow up on tasks, deadlines, and deliverables Coordinate internal projects and ensure team members are aligned Facilitate communication between the executive and small startup teams Organize documents and maintain shared files Assist with personal tasks and scheduling (appointments, research, reservations, etc.) Identify opportunities to improve workflows and increase efficiency using AI tools and automation Key Tools: Google Workspace (Calendar, Gmail, Docs, Sheets) Slack Zoom Project Management Tools such as Jira or Notion AI tools (e.g., ChatGPT) Requirements: Professional fluency in English (spoken and written) Minimum 2 years of experience as an Executive Assistant, Operations Manager, or similar role Strong organizational and multitasking skills High attention to detail and follow-through Strong written and verbal communication Adaptability to shifting priorities and fast-moving tasks Comfortable working autonomously and handling confidential information with discretion Tech-savvy with a willingness to learn and leverage new tools Experience working in a startup or remote-first environment What We Offer: Full-time remote role with flexible hours Opportunity to work closely with an experienced founder Exposure to multiple startups in the tech and AI space A fast-paced but supportive work environment A budget for learning and self-improvement, especially in the AI space Originally posted on Himalayas